Accommodations and Travel
The housing deadline for the conference is July 31, 2012
Location and Housing
The Conference will be held at Asilomar Conference Grounds in Pacific Grove, California (near Monterey). The address for the hotel is: 800 Asilomar Avenue, Pacific Grove, CA 93950. Click here to visit the Asilomar Conference Grounds online. The conference will open on Tuesday evening, October 2 with the first Plenary Session from 7:30 pm – 9:00 pm and end on Saturday, October 6 at 12:00 pm.
This 107 acre protected coastal state park is located right on the Monterey Peninsula. With miles of trails that lead you along the beautiful coastline as well as through the park, it is the perfect environment in which to learn, share research and meet with colleagues. Daytime weather in October is near 70 degrees with nighttime temperatures in the 50s.
The Monterey Peninsula Airport (MRY) is just 8 miles from Asilomar, while Mineta San Jose International (SJC) is 80 miles to the North and San Francisco International Airport (SFO) is 110 miles to the North.
The airports in San Jose and San Francisco are served by the Monterey Airbus (http://www.montereyairbus.com/), an airport shuttle service that can bring travelers right to Asilomar.
All Asilomar rooms have private baths and free Wifi. Most also have fireplaces. There are very few singles available. Requests for single rooms will be honored in the order received. All rates are per person and include meals, beginning with Tuesday dinner and concluding with Saturday lunch. No refunds are available for missed meals. Infants under age 2 years of age may stay in your room with no charge. Children from 3-12 years old are charged the special rate of $336 provided there is triple or quadruple occupancy with one adult in the room. Otherwise, they pay regular rates. No pets are allowed on the grounds.
(includes four nights accommodations and meals beginning with dinner on Tuesday, October 2 through lunch on Saturday, October 6)
The housing fee indicated below is per person.
EACH person requiring housing must complete the online registration form. If you select a double, triple or quad that means that you intend to share the room but DOES NOT automatically register that person for your room. Anyone sharing your room (including those registering as "Guests") MUST also register online for housing. Youths must be in a triple or quad to get the reduced rate. Please be sure that you and your roomate(s) list eachother on the registration form. If you do not request a specific roomate, one will be selected for you based on gender and room request.
Youth (3-12 Years Old)
Every attempt will be made to honor your housing request. Due to Asilomar room limitations it may be necessary to move you to a different rooming category. You will be charged accordingly.
Guests are those who will not be participating in the conference but want to attend a meal or meals. Guests who will be staying at Asilomar also need to register for housing which includes all meals with the exception of the wine and cheese reception and banquet. They can purchase those tickets individually, in advance, through the registration form. All Guests should complete their own registration form. Guests NOT staying at Asilomar but who would like to participate in meals, the wine and cheese reception or the banquet should also register separately. Please note, Guests will not be permitted in any scientic sessions including the poster sessions.
Check-in begins at 4:00 pm on Tuesday, October 2 in the Administration Building. Check-out is at 11:00 am on Saturday, October 6, 2012.
If you must cancel your housing, please advise Suzy Brown, CMP, GSA Senior Director, firstname.lastname@example.org immediately. Individuals who cancel after July 31, 2012 will not be entitled to a refund unless a substitution can be made.
If you plan to attend the conference but will not be staying at Asilomar, you must purchase a meal plan for $340. The meal plan includes dinner on Tuesday, October 2 through Lunch on Saturday, October 6. It also includes the wine and cheese reception and the banquet.
Please indicate your meal preference for the banquet on the registration form. On Saturday, October 6, box lunches will be available for those who reserve them in advance. Please indicate on the registration if you would like a box lunch instead of eating in the dining hall.
Telephone and Mail
There are no phones in the rooms. The address and phone number is C/o Mouse Molecular Genetics Conference, Asilomar Conference Center, PO Box 537, Pacific Grove, CA 93950, Phone (831) 372-8016, Fax: (831) 372-7227.
Roommate Bulletin Board
An electronic bulletin board is available on the online registration webpage to facilitate finding a roommate. Registrants can post messages regarding what type of roommate they are looking for (male or female to share a double, triple or quad) and the participants will respond directly to the registrant.
If an attendee would like to bring a guest, they guest MUST fill in a registration/housing reservation form and indicate their roommate on the form. Please be sure that both people indicate each other as roommates. The guest does not need to pay a meeting registration fee if they are not attending the meeting.
Receipt confirmations will appear directly online after a successful online registration submission. Please print this and bring it with you to the conference. If you do
not get an immediate receipt confirmation your registration was not entered correctly.
Letters of Invitation
For security purposes, letters of invitation can only be sent to individuals that have registered for the meeting. After you have registered, you will be given a link to generate a letter of invitation. If you have any questions, please contact
Visa & Passport Information
As part of security procedures, applications for visas are sent to the U.S. State Department for a security review. For further information, visit the State Department Web site at http://travel.state.gov/visa. You can also visit the "International Visitors Office" Web site at http://www.nationalacademies.org/visas.
NEW for International Visitors
Visitors traveling to the United States from all countries (including the visa waiver countries) are required to register personal details online at least three (3) days in advance of travel. The Department of Homeland Security (DHS), Electronic System for Travel Authorization (ESTA), is a free, automated system used to determine the eligibility of visitors to travel to the United States. It collects the same information as the paper I-94W form you usually complete enroute to the United States. ESTA applications may be submitted at any time prior to travel. An ESTA authorization generally will be valid for up to two years. DHS recommends that travelers submit an ESTA application as soon as they begin travel plans. Click here for further details.
Meeting attendees are advised to apply for a visa as early as possible (at least three months before visa is needed). Registration refunds will not be issued for denied visas. As part of security procedures, applications for visas are sent to the U.S. State Department for a security review. For further information, visit the State Department Web site. We advise scientists traveling to the United States to apply for a visa as early as possible (at least six months before the visa is needed). Please check with your local U.S. consulate or embassy to find out the earliest that you may apply for a visa. For further information and a list of your local US embassy (or consulate), please click here.
To assist you with the Visa application process:
- Apply for visa at least six (6) months in advance. For countries that are on the State Sponsors of Terrorism List, the State Department suggests applying for a visa six (6) to eight (8) months in advance.
- Provide your entire trip itinerary, including travel to any countries other than the United States, at the time of visa application.
- If completion of travel plans is contingent upon early approval of the visa application, specify this at the time of the application.
- Provide proof of scientific status. For example, proof that you submitted an abstract for the meeting. Do not wait until you receive notification that your abstract has been accepted before applying for a visa. It is very rare that an abstract is denied. If your abstract followed the rules and guidelines, it will be programmed.
- Provide meeting Web site (www.mousemeeting.org) and copy of your letter of invitation.
- Provide evidence that you are intending to return to your country of residence. This includes such things as:
- family ties in current country of residence
- property ownership
- bank account
- an employment contract or statement from employer showing that position will continue after the dates of the meeting
- Requirements vary by passport-issuing country and citizenship (not merely residency).
- Click HERE to download a “step by step” outline of today’s U.S. visa procedures.
NOTE: Some consulates may have backlogs in scheduling visa interviews so applicants should first contact the consulate to determine what wait times for interviews are. Click
here for visa wait times.
For applications that have not been approved 30 days after the interview you should complete an online questionnaire. You will be asked to name the meeting (Mouse Molecular Genetics) and explain the purpose of your visit. Click
here for visa wait times.
Visa Waiver Program (VWP): The Visa Waiver Program (VWP) enables nationals of 36 participating countries to travel to the United States for tourism or business (visitor [B] visa purposes only) for stays of 90 days or less without obtaining a visa. To learn more about the VISA Waiver Program,
USA Visa Policy Resources – click here.
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